Functions > Bookings

MAKING A BOOKING

We are very happy to make a pencil booking for your function during the early stages of organisation. Our practice is to hold a pencil booking for up to four weeks before requiring a confirmation or cancellation. Should another party wish to make a booking on the same scheduled date before that period has elapsed, we will contact you to give you first option on that date. Similarly, if after four weeks we have not had confirmation or a cancellation from you we will attempt to contact you before automatically cancelling the booking. Should we be unable to reach you via the contact details you have provided us with, the booking will be cancelled automatically.

DEPOSITS

For us to guarantee your booking, from the point of confirmation we require the following deposit schedule:

  1. Upon confirmation of a booking, we require a non refundable deposit of $500.00 (which is deducted off your final bill) to be paid to Meadowbank Estate, along with the signed contract.
  2. 60 days prior to the function we require a further non refundable deposit of $1000.00. Deposits will be deducted from the final bill, but are not refundable upon cancellation of a booking.

    All deposits by electronic tranfer must have your name and the date of your function. We also require a copy of your remittance forwarded to Meadowbank.

FINAL CONFIRMATIONS

We ask that the final number of guests be submitted to us not less than three weeks prior to any function. This number will be used for catering and billing purposes and no subsequent reduction in numbers will be accepted after this time. Similarly, we require any special dietary requirements to be finalised with our chef at least three weeks prior to the function.

GENERAL TERMS AND CONDITIONS

Meadowbank Estate is open in the evenings by appointment only, and a minimum food and beverage spend of $3,000 applies.

For evening functions, Meadowbank Estate is open until 11.30pm. We reserve the right to ask guests to depart the premises at the conclusion of food and beverage service unless prior arrangement has been made with management.

Meadowbank Estate reserves the right to pass on to clients any excessive costs with regard to damage, breakage or cleaning. You are financially responsible for any loss or damage sustained by Meadowbank Estate caused by a function attendee or contractor prior to, during or after your event and you agree to indemnify Meadowbank Estate against any such loss or damage.

CANCELLATION POLICY

If your function is cancelled within 90 days of the confirmed date a cancellation fee will be applicable. This fee will be calculated at 25 per cent of the anticipated revenue.

PAYMENT OPTIONS

A seven day account will be issued to the nominated party following the function, unless otherwise arranged with the Office Manager.

Accounts can be paid by cheque, credit card or electronic funds transfer. Cheques should be made payable to Meadowbank Wines.

Electronic Funds Transfer: For payments by electronic funds transfer our bank details are:
Westpac Banking Corporation28 Elizabeth Street, Hobart
BSB:037-001
Account Number38 7533
Account Name:Meadowbank Wines
Notification of payment should be made either via email or Fax (03 6248 4485).

PLEASE NOTE:
Payments made by credit card will attract an additional charge to cover the shortfall created by merchant fees. Bills of over $5000 paid by Visa and Mastercard will attract an additional 1.15%.

RESPONSIBLE SERVICE OF ALCOHOL

There is no such thing as a "private function". Meadowbank Estate is a licensed premises and all aspects of the Liquor Act apply including the responsible service of alcohol.

  1. We will not serve liquor or allow the provision of liquor to any person under the age of 18 years.
  2. We will recognise the signs of intoxication and we will discourage service to the point of intoxication.
  3. We will not admit, serve, supply or allow the supply of alcohol to anyone who appears to be intoxicated.
  4. We will not permit drunkenness, fighting, abusive or obscene language or suggestions, unwelcome advances or physical contact, directed at customers or staff.

Failure to observe these principles may lead to refusal of service and a request to leave the property. In the event of an intoxicated customer refusing to leave upon such a request, our staff will call a taxi for them and provide them with a non-alcoholic beverage. With regard to the refusal of service we ask our clients to nominate one person to act as liaison between staff and intoxicated guests who have been refused service. We will close the bar 15 minutes prior to the conclusion of a function to ensure guests have an opportunity to finish their drinks and depart on time.